Standard Club Registration Workflows

Club Registration Basics

A Person can be registered for a Club in a role that belongs to one of the following 4 Registration Categories:

• Player

• Coach, e.g. Head Coach, Assistant Coach, Goalkeeper Coach, etc

• Staff, e.g., Doctor, Physiotherapist, and other roles involved in a match

• Official, e.g., President, Secretary, PR Officer, and other administrative roles

All club registrations, irrespective of Category, have the following general attributes:

• Person being registered

• Club for which the Person is registered

• Registration Type, e.g., Head Coach, Doctor, President, etc

• Status, e.g., Submitted, Confirmed, Terminated, etc

• Date From

• Date To

• Notes

In addition to the above:

• Player registrations have:

  • Level, i.e., Amateur or Professional

  • Discipline, i.e. Football, Futsal or Beach Soccer

  • International Notes

• Coach registrations have:

  • Category, e.g. Senior, U21

  • Discipline, i.e. Football, Futsal or Beach Soccer

In a certain national association, all club registrations follow the same workflow, except official player registration, which is subjected to FIFA RSTP rules and may also end up in a separate International Transfer Workflow. There are 3 standard club registration workflows:

• Submit With Approval

• Submit Without Approval

• Pay After Approval

Below is the high-level illustration (status transitions) of the 3 standard registration workflows. A National Association can choose one of these 3 options, which will apply to all its Club Registrations.

Submit With Approval

The Club enters and submits a registration, which must be reviewed and approved by the governing body in all cases. The governing body (Player Administrator) may:

• approve the registration, in which case the registration is immediately confirmed,

• return the registration to the Club (request for resubmission of additional info or clarifications), or

• reject the registration.

The Club may decide to cancel/withdraw the registration either before submission or resubmission (when returned by the governing body).,

Pay After Approval

The Club enters and submits a registration, which must be reviewed and approved by the governing body in all cases. The governing body (Player Administrator) may:

• approve the registration, in which case the club is requested to pay the registration fee,

• return the registration to the club (request for resubmission of additional info or clarifications), or

• reject the registration.

After the club pays the registration fee, the registration is immediately confirmed.

The club may also decide to cancel/withdraw the registration either before submission or resubmission (when returned by the governing body).

Submit Without Approval

The Person enters the registration (self-registration), which is then reviewed and submitted by the Club. No review by the governing body is required, except if clearance is required. The registration is confirmed upon submission by the Club.

The club may also decide to cancel/withdraw the registration before submission.

Foreign Club Registrations

Irrespective of the workflow chosen above, the Registrations for Clubs that are outside of your Association have only 2 statuses:

• Confirmed (Active)

• Terminated (Inactive)

These are usually the registration of players outside of your country, which are entered into the international transfer process and managed by the role of INTERNATIONAL AFFAIRS ADMIN. These registrations are important for tracking purposes only (e.g., player passport), and therefore, these 2 statuses are sufficient.