Titles and Licenses

The Titles and Licenses section under the Registrations module in the Administration app allows superusers to manage licenses and titles for both individuals (such as players, coaches, referees) and organizations (like clubs and stadiums).

This feature supports centralized license administration and enables role-based delegation of licensing responsibilities within clubs and associations.

1. Go to Admin App > Registrations > Titles and Licenses.

2. Select the entity type you wish to manage by clicking one of the available tabs:

   • Persons: Player, Coach, Referee, Official, Staff

   • Organizations: Club, Stadium, Organization

Once inside the selected entity tab (e.g., Player or Club), you will see a list of all existing license types relevant to that entity. To change an existing license, click on its entry in the list.

Add a New License

For example, the First Aid Certificate used by Coaches can also be assigned to Referees, Staff, or Club officials.

1. Click the “Add” button.

2. Provide the license details such as:

   • Title or License Name

   • Organization/Registration Type

   • Validity period

   • Reference Date

   • Managed by Subassociation

   • Managed by Club

   • Supporting Document

   • Date To Required

Note: If a completely new license type—one that has never been used before in your Association and is not listed for selection under Titles/License Type—is needed, you must contact Analyticom Support to have it added to your Association's configuration.

Supporting Document

The purpose of this setting is to enforce document upload as proof for specific license types, and when enabled, the user (e.g., Club Referent) must upload a supporting document (such as a PDF medical certificate) before the license can be assigned.

Date To Required

The purpose of this setting is to enforce entry of End Date of License validity. E.g. if the validity of a certain license can be permanent, then for this License Type, this setting should be switched off, so that a License can be entered without an End Date (Date To field). Otherwis, if this setting is switched on, Date To is mandatory on License entry.

Authorizations

The selection of Tab (Registration Category) defines the administrative authorizations, e.g. Player Administrators can manage Player licenses, Coach Administrator can manage Coach licenses, Referee Administrator can manage Referee licenses, and so forth.

The Person Administrator can manage all personal licenses, including those that are defined under the Person tab, and which apply to all registration categories. This role has also authorization to edit data of all persons (irrespective of their registration category), as well as deduplicating/merging person data, etc.

Managed by Subassociation

The purpose of this setting is to allow relevant administrative roles below Tenant level to manage certain licenses. If enabled, the license can be entered by admins at any level. Otherwise, only admins at Tenant (e.g. National Association) level can enter licenses of this type, e.g. if disabled for coach license types, only the Coach Admin of the National level will be able to enter coach licenses.

Managed by Club

The purpose of this setting is to allow club-level roles to manage certain licenses without the Association’s intervention. If enabled, the license can be entered by roles such as the Club Referent and Registration Manager, for individuals registered in theor Club. For example, the medical exam for players is typically managed by the Club Referent.