Event Application Modes

All COMET Events imply the self-registration process, i.e., participants can apply and complete all steps of the application process from their COMET UI. A responsible person authorized to create and edit seminars can choose one of the predefined application modes. Application modes are designed to cover all scenarios of the application process. Below are the explanations of six Application modes.

Pay after Approval

In this scenario, the applicant must first be approved by the administrator. If the application is approved, the applicant must pay to confirm participation. Workflow consists of the following steps:

1. Event Applicant submits the application/fills the Application form → Application status is set to SUBMITTED

2. Event Admin reviews the application. In case the application is:

   1. approved → application status is set to APPROVED

   2. not approved → the application status is set to RETURNED. Applicant can correct and resubmit the Application for review.

3. Once approved, the event Applicant pays for the application → the Application status is set to CONFIRMED

Just Apply (with Approval)

In this scenario, no payment is required; the administrator must approve the applicant. Workflow consists of the following steps:

1. Event Applicant submits the application/fills the Application form → Application status is set to SUBMITTED

2. Event Admin reviews the application. In case the application is:

   1. approved → application status is immediately set to CONFIRMED

   2. not approved → application status is set to RETURNED. Applicant can correct and resubmit the Application for review.

Just Apply (no Approval)

In this scenario, no approval or payment is required. This Application Mode has no workflow. Once the Event Applicant applies, it is automatically set to CONFIRMED.

Just Pay

In this scenario, no approval is required; the applicant must pay to confirm participation. This Application Mode has no workflow. Once the Event Applicant pays, the application from the Event menu (as the initial step) is automatically set to CONFIRMED.

Pay Later

In this scenario, no approval is required, but the application and payment steps can be divided. The applicant can apply for or book their place early and pay later.

1. Event Applicant submits the application/fills the Application form → Application status is set to APPROVED

2. Event Applicant can pay for the event participation later, once the event finishes → the application status is set to CONFIRMED

Manual

If the Manual application mode is selected, event admins and managers can add participants manually. Notifying emails are not sent in this application mode; there is no application period, and no license is created.

1. Event Admin/Manager manually adds the participants → Application status is set to CONFIRMED

2. Once the event finishes → the application status is set to PASSED or FAILED

Here, the Copy application link button is unavailable, meaning you cannot copy the link to share or use elsewhere. This type of event is private, so it will only be visible to users who have been specifically added to it. It will not be searchable or accessible to the general public.

The following image presents an event with the Manual application mode. As shown, in contrast with the previous event application modes, there is no Items tab or Copy application link button, as shown in the following image of any other event application mode.

Please review the scheme of the workflow of each Application Mode (excluding the Manual application mode) scenario:

Please note that the system automatically sends an email whenever the seminar application's status transitions in a certain way. No emails are sent for the Manual application mode.

Changing the Application Mode

The Application Mode can be changed after the event has been created. To change it, navigate to the event's Details tab and select a different mode from the Application Mode field.

Some changes are subject to participant status validation. The following rules apply when switching to a different mode:

• Changing to Just Pay, Just Apply (no Approval), or Manual is not allowed if any participant currently has an APPROVED, WAITING, or SUBMITTED application status.

• Changing to Pay Later is not allowed if any participant currently has an application status of WAITING or SUBMITTED.

• Changing to Pay after Approval or Just Apply (with Approval) is always allowed, regardless of current participant statuses.