Contract Notifications

The Contract Confirmation Workflow sends email notifications to specific roles, such as Clubs and Administrators, as status transitions occur in the contract confirmation process. These notifications provide instructions for further actions required after each status change, ensuring that both Administrators and Clubs are informed and guided through the registration process.

The Player Administrator is responsible and authorized for confirming and managing players' contracts in clubs beneath its hierarchy and, as such, notified about relevant changes. For club contracts in other registration categories (contracts of coaches, staff, and officials), dedicated respective roles are authorized and notified (Coach administrator, Staff Administrator, Officials Administrator).

The table below explains the notification processes for each Contract confirmation mode:

Each Contract has a starting date and an expiration date. The system keeps track of contract end dates and terminates the Contract automatically on the expiration date if auto-termination is configured for that registration category.

For more on automatic termination of contracts, please see Auto-termination tool.

In that event, the club will be notified about any automatic termination of their contracts.

If the contract is prematurely terminated before the stated expiration date, this can be done by following the procedure written on this page: Submit Contract Termination.

In the event of termination of the contract, all the interested parties (Clubs and/or Administrators) will be informed about the following steps that need to be done to complete the termination successfully.

The next table presents the notifications generated by each action and specifies the targeted recipients of these notifications.