Transfer Details

According to FIFA regulations, all Member Associations are required to provide detailed payment information, both planned and actual/realized, for all domestic transfers where a transfer agreement exists.

For each one of these transfers, users are required to enter payment amounts and planned installments at the moment the transfer is being processed (and before the new registration is confirmed). Later on, actual/realized payments must be entered.

Actions are always submitted by the Engaging Club, and confirmed by the Association (Superuser or Player Admin). Following confirmation, data is sent to the FIFA Clearing House.

Enter Transfer Details

To access transfer details, as the Engaging Club, start by registering a player for your club, following the Registration Wizard, as shown on the following images.

After clicking on the Save button in the second step of the Wizard, in case the system recognizes the registration as a transfer (previous official player registration in same discipline is at another club), a system dialog pop up window appears requesting you to declare if the transfer agreement does exist or not.

Select the answer from the drop down and then click on the 💾 Save button to proceed with the registration process.

If you’ve selected the answer “Yes - I will upload transfer agreement and enter details”, and after you have uploaded the required registration documents on the third step, in the fourth step, you will not be able to Submit the registration before you enter the remaining transfer details.

To proceed, click on the Enter transfer details button shown in the image below.

This action now switches you to the Transfer tab of the newly entered player’s registration.

To continue with the registration, you will need to:

• Add at least one Transfer Fee (and Instalment depending on type)

• Upload a Transfer agreement document:

  • Click on the 📄 Transfer agreement and select the file from your local or network file storage

  • An uploaded file can be previewed and/or downloaded from this same window, as long as the user has permission to those actions

  • Please note that the only acceptable format for Transfer Agreements is PDF

• You can also select the currency that should apply to all added amounts from the list of available currencies for your tenant

Add Transfer Fees

You can add one or more transfer fees to a transfer. A click on a Add Transfer Fee button opens a system dialog pop-up requiring you to entter the following:

• Type - select from a drop down a type of a transfer fee available in the system. Note that different types of transfer fees may require more information from you.

  • Installment details are expected for most payment types, and each installment must have a payment date:

    • Fixed transfer fee

    • Conditional transfer fee

    • Release (buy-out) fee

    • Sell-on fee → Sell-on fee is the only payment type that expects percentage and not amounts and as such does not expect the definition of installments!

The list of transfer payment types is created based on the definitions available in FIFA Regulations on the Status and Transfer of Players.

• Beneficiary Type - select the type of the beneficiary from the drop-down

• Beneficiary - enter the beneficiary according to the beneficiary type defined in the previous step

Don’t forget to click on the Save button to save your changes.

Every defined Transfer Fee is present in the separate section in the Transfer tab.

Following, you are able to add the instalments for your fee. To add an instalment:

1. Click on the Add Instalment button in the right corner of the Fixed transfer fee section.

2. This action opens a system dialog requiring you to enter the following:

   1. date of the instalment

   2. amount

   3. beneficiary type

   4. beneficiary

   5. optionally, notes

3. Click on the Save button to save your changes

Note that, in the third step, some of the fields will be prefilled (i.e. beneficiary type). Same goes for the remaining amount of the fee - the system will automatically substract previously defined instalments from the fixed fee defined.

After your registration has been set to CONFIRMED, your Transfer will be granted a FIFA TMS ID.

Following the grant of FIFA TMS ID, you will be disabled from making any changes in the Agreement tab, such as addition of new transfer fees or change of the transfer agreement document.

Add Realized Payments

Now, you are able to Add the realized payments to the Transfer tab of the registration.

To add a realized payment, click on the Add payments button.

Enter all the required information regarding the payment. All added payments will be listed in the Realized Payments section of the Transfer tab.

For each realized payment, it is important to show who was the payment recipient (beneficiary). The initial assumption is that the payment recipient is the Releasing club, and user can search for the club by organization ID or name, as the text in the field suggests. However, if some other entity (person or organization) is the recipient of this payment, the system allows you to toggle between 4 different options:

• organization from the limited list of options (clubs where the player had registration in the same sport)

• organization from the unlimited list of all options

• a person from the limited list of options (player)

• a person from the unlimited list of options

If everything is set-up correctly with the realized payments, click the button to Confirm the realized payment details and this will automatically trigger a message to FIFA for purposes of the FIFA Clearing House.

Even after the whole amount of, i.e., Release fee has been payed, the system will still allow you to add more realized payments following the same workflow (clicking on the Add payment button).