Enter Appointments

As a Competition/Referee Admin or Manager, you can appoint your respective Match Officials individually on each match or in matrix form using the Search Matches console. Once you enter a match official appointment, the status of that appointment will depend on the specific setting of that competition (Pending or Confirmed).

Enter Appointments on the Match

To enter appointments on the individual match:

• access the match and click on the Edit button

• click the 🔍 Magnifier button next to the "Referee", "1st assistant referee", "2nd assistant referee", "Fourth official", "Referee observer", "Delegate", and all other Match officials' fields.

• For each match official, the system generates lists from which you can choose the adequate person. Every change is stored in the system after clicking the 💾 Save button.

The match appointment will be shared with the official only after the match has been set to the status SCHEDULED.

Enter Appointments on the Search Matches console

You can also appoint Match Officials to multiple matches at once in a matrix view using the Search matches console:

• Select Competitions → 🔎 Search matches on the left nav-bar

• The screen, similar to the New match form, will appear on the screen with the list of all filters

• Once you select all the necessary filters, click 🔎 the Search button

• Once the list with the search results appears, click 🔧 the Edit button above the table. 

According to the user's role, one will be able to edit certain matches and appoint referees or match officials. This functionality is helpful if you need to assign Match Officials for more Matches as you do not have to open a match-by-match and designate an official by official on respective match forms.

You can also tick the box to get the information about officials who are Unavailable or Assigned on the same day, as well as the Stadiums:

If you need to change the status of more than one match at the same time:

• Press the edit button

• Select the current and next status to update all matches on the list

This is most commonly used when changing the status from ENTERED to SCHEDULED, so that appointment notifications and publications for all relevant matches occur at the same point in time.

For more details on Admin users authorized to confirm or reject appointments, please refer to the article on Match Role Authorizations.

Match Official Appointment Initial Status

The Competition Manager or Administrator creates competitions and instructs the system on whether the initial match allocation status should be pending or confirmed.

To set Match Appointment Initial Status:

• Choose your competition or create a New Competition

• Click on the Registrations tab

• Choose the appointment initial status from the drop-down list:

  • If the Match appointment initial status is set to 🟠 PENDING, all Referees/Match officials assigned to a match must provide a response by which they either confirm or reject their appointment, which also triggers a notification for the relevant administrators and managers.

  • If the Match appointment initial status is set to 🟢 CONFIRMED, all Referees/Match Officials are expected to be available for the Match by default. They will have to communicate any changes to plans with their administrators/managers outside of the system.

The appointment confirmation workflow is described in more detail in the following article: Respond to Appointments.

Appointments Visibility

The visibility of appointed match officials in the system, and more precisely on the match detail, depends on the granted roles, competition, and match appointments of the logged-in user.

Irrespective of the above, all system users will see the match officials appointed to any match X hours before the start date of the match (X being a system parameter that can be configured per each COMET Tenant). Actual configurations vary from 6 hours to 240 hours (10 days).

Additionally, all system users can see appointed match officials to all international matches (out of tenant) at all times.