Registration Process
Entry
The registration is most commonly entered by the Club Administrator using either the process of First Registration (if that Person does not exist yet in the system) or the process of New Registration for Existing Person (if that Person already exists in the system). This is the first step in creating a registration, ending in status ENTERED.
Upon entry of the registration, the following system validations occur for official player registrations:
A. check if another entered/submitted official player registration exists in the same discipline (sport). If yes, the process is interrupted because the player cannot simultaneously undergo two official registration processes.
B. check if official player registrations in the same discipline (sport) for 3 different clubs have already been carried out in that same competition season. If yes, the process is interrupted because, according to FIFA RSTP, the player cannot be registered for more than 3 clubs in the same discipline in the same season.
C. check if the registration period (date from - to) overlaps with another official player registration in the same discipline. If yes, the process is interrupted because, according to FIFA RSTP, the player can simultaneously play only in one club at a time.
D. In the case of First Registration, the system first checks that all mandatory personal fields have been entered, and then looks for person duplicates according to the below matching criteria, and blocks further entry if a duplicate is found:
Person Name + Date of Birth (combination)
E-Mail
National ID
Submission
Once all mandatory fields have been entered and documents uploaded, the Club Administrator submits the registration to the governing body using the standard feature of Changing the Status of an Entity.
During submission, the system runs again the validations A, B, and C as in case of registration entry, plus:
E. checks that all mandatory documents have been uploaded.
F. If the player is officially registered for another club in that same discipline, the transfer request notification is sent to the other (releasing) club, requesting from that club to terminate the current registration of the player.
After submission, the registration ends up in one of the following statuses (depending on Workflow):
Submit With Approval: SUBMITTED; approval from the governing body is required
Submit Without Approval: CONFIRMED; no further approval from the governing body is required
Pay After Approval: SUBMITTED; approval from governing body, and then payment is required
Confirmation
For the following two workflows, a review and approval is required by the governing body (Player Administrator):
Submit With Approval: Approval by the governing body confirms the registration (status=CONFIRMED)
Pay After Approval: Approval by the governing body (status=APPROVED) plus subsequent payment of the registration fee by the club confirming the registration (status=CONFIRMED)
Review and Approval by the governing body is done using the standard system feature of Changing the Status of an Entity. For quick access to players pending approval, use the Confirmation Console.
At the end of the process, the registration switches to status CONFIRMED, and the person becomes eligible to participate in matches. For example, the player can only play if its registration is in status CONFIRMED.
During confirmation, the system runs again the validations B, C, and E as in the case of registration entry, plus:
G. if another confirmed official player registration in the same discipline (sport) exists. If yes, the process is interrupted because, according to FIFA RSTP, the player can simultaneously play only in one club at a time.
H. Messages are sent to FIFA Connect ID and the FIFA Clearing House Systems.
The Player Administrator may also disapprove the registration and has two options:
Return (Save as RETURNED): the registration is returned to the club with instructions to resubmit the registration with additional info or documents,
Reject (Save as REJECTED INT): the registration is rejected, and the process is completed.
The Player Administrator is responsible and authorized for confirming and managing registrations of players in clubs beneath its hierarchy. For club registrations in other registration categories (coaches, staff and officials), dedicated respective roles are authorized (Coach Administator, Staff Administrator, Officials Administrator).
Confirmation Console
If you are the person responsible for confirmation of new registrations, please follow these steps:
On the left menu, select Players > Confirm registrations
The system automatically generates a list of players awaiting confirmation in your region
Click to select any player; this action opens the player's details for your review
Inspect all uploaded documents and verify that the information is complete
If complete, hit the Edit button on the active registration tab
Click ☑ Save as Confirmed option to complete the confirmation process
Please note that some tenants on the Confirm registration tab can select multiple registrations at a time and confirm them in a single action by hitting the 
Confirm registrations button.
