Application Decision

After the club applicant status is set to CONFIRMED and the club has submitted all mandatory evidence defined in the criteria​, the Licensing Admin can proceed with the Application Decisions.

📧 The licensing Administrator/Manager allocated receives an email notification and can start the review process.

Application Decision Workflow

• The Club Applicant submits Categories

• Admins/Experts can start evaluating specific categories.​ Each Category can have its particular Experts ​who will be responsible for evaluating particular categories

• Once all Categories are evaluated (separately by individual Expert or all in batch by Licensing Admin), the First Instance Body (Licensing Admin/Manager) can make the final decision → Set the status to:

  • PASSED (no further status or action required) or

  • FAILED

A positive decision (status PASSED) will create the issuance of a License with a predefined duration in the MyCOMET Club Profile.

Applicant Club can appeal if its status is set to FAILED by the First Instance:

• After the applicant status has been set to FAILED, the club can resubmit the application by setting it to status APPEAL IN PROGRESS

• After the club resubmits the evidence for rejected categories, the application is set to status APPEAL SUBMITTED

• The application Categories are (re)evaluated by authorized users who set the status to:

  • APPEAL PASSED (no further status or action required) or

  • APPEAL FAILED.

Please review the scheme of the workflow of Application Decision scenarios:

Please consider that the status transition from CONFIRMED to FAILED/ PASSED cannot be conducted until all categories have been set as CONFIRMED or REJECTED.

Sublicenses

Sublicenses represent specific license variants (subtypes) that belong to a parent license. They allow licensing authorities to grant a more precise and context-specific license to a club or stadium, based on the evidence submitted during the licensing process.

Instead of issuing only a generic license, the system enables Licensing Administrators/Managers to select which exact sublicense is awarded once the application has been successfully reviewed.

To configure sublicenses for a new or existing license type, please submit a support ticket.

Application Creation and License Selection

When creating a cycle, it is mandatory to select the License type. If sublicenses for this license type are configured, they will appear later in the licensing process.

After a cycle is created, the Club user proceeds to create a new license application.

If the selected license type supports sublicenses, a new dropdown field named License type is displayed on the application form, Detail section. This dropdown contains all available sublicenses related to the selected parent license. Initially, the field is optional and can remain unselected while the application is in progress.

Granting the License

The application progresses normally through its lifecycle until it reaches the point where an authorized user attempts to grant the license.

When the authorized user changes the application status to PASSED, the License type (sublicense) field becomes mandatory. If no sublicense is selected, the status change is blocked and the user is prompted to choose one. Additionaly, it’s mandatory to add an Appeal Deadline.

Once the application is confirmed as PASSED with a selected sublicense, the system creates the license using:

• The parent license as the base

• The selected sublicense as the final license type.

The selected sublicense is displayed in the application overview, in the cycle → Applicants tab, and on the applicant (Club or Stadium) profile.

The final decision will be made by the Appeal Body​ (Licensing Admin).