Manage Licensing Items

Once an item is created and assigned to a License Cycle, it can be edited, altered, and assigned to a specific Club applicant - COMET user.

To edit a Licensing Item:

• Open the Licensing Cycle screen and access the Items tab

• Click on the Item from the list that needs to be managed

• This opens an item window with the following tabs for item administration

Details Tab

On the Details tab, you can update the following data of a created item:

• Item Icon - upload a photo of your product

• Active switch-on button - items that are selected as inactive are not displayed to the applicant on the Licence Cycle and cannot be purchased

• Name

• Description

▶️ Hit the Edit button to make changes to the Items details

▶️ Once you have entered all the changes, press 💾 the Save button

Pricing Tab

On the Pricing tab, you can update/edit the amount of the existing price and create new prices for the Licensing Cycle. This feature of adding additional prices of the items can be used for different scenarios, such as special prices for certain clubs, prices that are valid for a certain time period, special discounts, etc.

The price form consists of the following data fields for managing pricing:

• Visible to All or Assigned:

  • if you select All, the price of the item will be visible and available for purchase to everyone who is allowed to access the Licence Cycle profile

  • if you select Assigned, the item's price will be visible and available for purchase only to the applicant clubs to whom you assign this item. Only prices that have “Assigned” selected in the “Visible to” field can be selected as item prices for the Assignments

• Active switch-on button - items that are selected as inactive are not displayed to the applicant on the Licence Cycle and cannot be purchased

• Name

• Amount - value in the currency of your tenant country

• Valid From/Valid to (please consider that if you define this field, the price will only be active in this time interval)

• Min number of recipients

Assignments Tab

On the Assignments tab, you can review the payment status, edit the assigned price, and create new assignments for the Licence Cycle items. You can use this feature to assign an Item, with or without price, to a specific Club.

▶️ Click on the assignments from the list to edit an existing price

▶️ Hit the Assign button to assign the course item to the club

▶️ Both actions open a Price pop-up form with the entries to fill in the following data fields:

• User - Choose a user/ club from the COMET system to which the item must be assigned.

• Item - chose an item that needs to be assigned

• Price - select the price from the drop-down. Please take into account that this drop-down consists of the prices that are defined on the pricing tab. This field is optional, i.e., the times without a price can be assigned to the course applicants

▶️ Once you have entered all the changes, press 💾 the Save button

ℹ️ Once the item is assigned, the applicant club will be able to see the Assigned Price on the Licence Cycle page

Survey Tab

On the Survey tab, you can review the Item survey questions or add a new survey question. This feature is used if there is a need for club applicants to fill in the specific survey form, i.e., answer the questions or provide specific info, before purchasing an item.

▶️ Hit the Add button in the top right corner to add the new Survey Question

▶️ Click on the arrow next to the question from the list to edit an existing question

▶️ Both actions open a question form with the entries to fill/edit the following data fields:

• Survey question - needs to be chosen from the system. Please take into account that all questions need to be defined in the Payment module

• Template group - select the template group if the group is defined in the Payment module

▶️ Once you have entered all the changes, press 💾 the Save button