Match Officials

The Officials tab is used to manage all match appointments, including referees and other match-related roles. From this screen, authorized users can assign officials, manage their statuses, communicate with them, and perform batch actions.

List of Match Officials

The central table displays all match official roles that can be added to a match. It displays appointed match officials, along with the empty official roles where to official is yet to be added. Each row contains:

• Match Official Photo

• Full name and nationality

• Assigned role (e.g., Referee, 1st Assistant Referee, VAR, Match Delegate, etc.)

• Contact icons:

  • 📧 Email

  • 📞 Phone

• Status badge

• Selection checkbox (for batch actions)

Statuses

Officials can have different appointment statuses, which are displayed with colored badges in the Status column:

• ENTERED – Initial state after assignment, Match Officials do not see appointments in this status

• SUBMITTED – Appointment submitted and pending response from the Match Official

• CONFIRMED – Appointment confirmed either by the Match Official or Admin

• REJECTED – Appointment rejected by the Match Official

• CANCELLED – Appointment cancelled by the Admin.

The Search field, located above the officials list, allows filtering officials by their displayed name.

From the officials list:

• Clicking the 📧 email icon opens a pop-up that displays the official’s email address, with a copy option.

• Clicking the 📞 phone icon displays the telephone number.

These actions allow quick contact without leaving the match screen.

Enter Appointments

All match official roles that haven’t been appointed are presented at the bottom of the officials list. They are presented with an Add button below the match official role.

To appoint a new official (in the example on the images, it’s a Match Delegate) to the match:

1. Click Add at the bottom of the officials list.

2. A selection modal opens.

3. Use the Search field inside the modal to find the official.
4. Select the desired person from the list of available match officials with that role.

5. Click:

   1. Save to save without submitting - save in initial status ENTERED

   2. Save and Submit - save in status SUBMITTED requesting the Match Official to respond

   3. Save and Confirm - save in status CONFIRMED right away

The official will now be listed with all other remaining officials in the match officials list, with its appointment status determined by the button you selected when adding them.

If the desired official has an unavailability set for the day the match is scheduled to be played, their unavailability will be indicated by their name being colored red, with the reason shown on hover over their name. However, this hover is just informative; it is not a blocker for appointing an official.

Respond to Appointments

In addition to responding to their appointment via My Calendar and My next matches tab in My Matches module, match officials can respond from the New Match Form.

As a Match Official, to change the appointment, after navigating to the match site, click the row with your name and your appointed role. Now, from the window appearing on the right side of the screen, you can select your reply.

Available next statuses depend on the current status of your appointment. In the example in the image below, the 1st Assistant Referee can set their status from SUBMITTED to CONFIRMED or REJECTED.

Clicking on ⏱️ button next to the appointment status previews the log of status changes.

Batch Update

When editing appointment statuses as an authorized user, you can update multiple statuses in a batch; the Batch dropdown (top right of the officials list) allows mass operations on selected officials.

To use batch actions:

1. Select officials using checkboxes.

2. Open the Batch menu.

3. Choose the desired action. Available actions depend on the statuses of the officials you’ve selected and the setting of the Appointment Approval Competition Type parameter. This action can be either:

   1. Submit → for ENTERED and CONFIRMED appointment statuses,

   2. Confirm → for ENTERED appointment statuses, or

   3. Cancel → for ENTERED, SUBMITTED, and CONFIRMED appointment statuses.

4. Confirm the action in the confirmation dialog.

When editing multiple appointments, a confirmation dialog appears. The example below shows how many SUBMITTED and CONFIRMED appointments will be cancelled. In this case, the comments field is available and mandatory. User must confirm the action.

After confirmation, selected officials receive status CANCELLED.

Edit Kits

The Kits panel on the right side shows assigned kits for:

• Referee

• Home team (Field player and Goalkeeper)

• Away team (Field player and Goalkeeper)

Even though the kits for both teams are set to be edited on their respective club tabs, they are presented here for comparison with the selected referee kit.

Assign a Referee Kit

To assign a referee kit:

1. Click the Referee kit tile.

2. A kit selection panel opens.

3. Select the desired kit.

4. Click Save.

The selected kit will be displayed in the Kits panel. The same procedure applies for Team kits as well.

Kits Edit Authorizations

Regarding the edit authorizations of the kits in the Match Officials tab:

• Superuser, Competition Admin/Manager can edit all of them in all statuses, whereas

• Referee Admin/Manager and Match Manager can edit all of them in Match Statuses SCHEDULED and RETURNED

Both are applicable for Referee and Home/Away Club Kits.