Lineups Workflow

After the Club user has added all players, team officals, defined a formation, and team kits, she/he is required to officially submit the lineups. After that point, the club won’t be able to edit the lineups anymore. The workflow of the Lineups is primarily defined by the Competition Type attribute: Lineup Submission - Approval Required.

• If this attribute is switched OFF, then the clubs submit their lineups, and they are immediately confirmed, without review/approval.

• If this attribute is switched ON, then the clubs submit their lineups, and these lineups need to be reviewed and confirmed by the responsible Match Official or by relevant Admins/Managers.

The Responsible Match Role for Lineups (Lineups Editor) is defined in the in the Match Roles Configuration in the Admin App. This Match Official role can confirm lineups if approval is required, and can also enter and submit lineups on behalf of the club.

Approval Not Required

The diagram below provides a simplified illustration of the status workflow of a Match Lineups when Approval is not required.

* Relevant Admins and Managers are those that are administratively authorized for the responsible match role for lineups.

Approval Required

The diagram below provides a simplified illustration of the status workflow of a Match Lineups when Approval is required.

* Relevant Admins and Managers are those that are administratively authorized for the responsible match role for lineups.

Irrespective of the Approval Required the lineups become public/visible to other parties, once lineups of both clubs are CONFIRMED anc clubs cannot change them anymore.

Changing the Status of the Lineup

The status of the lineup is updated in the upper right corner of the Team Tab. On the example below, the Club user has added all players, team officals, set a formation, and now needs to submit the lineup. When Submit button is clicked, the system will ask for additional comments. Additional comments are mandatory only in exceptional transitions (when lineups are returned for correction).

When more than one transition is available, e.g. when the responsible match role reviews the lineups, (can either confirm the lineup or return it to the club for correction), there is a Status dropdown instead of a simple button. Click on the dropdown and select the desired status transition.

A status badge is visible in the top-right corner, showing the history of all past transitions, including the timestamp, user, and comments.

Email Notifications

When the lineup status changes, relevant users are automatically notified. Email notifications align with the status transitions in the lineup process, ensuring that users are informed after each transition and, when applicable, provided with instructions for the next step.

Lineup Submitted or Returned

Automatic email notifications are sent when the lineup status is updated.

When a club submits a lineup, the responsible Role for Lineups, appointed/confirmed on this Match, receives an email notification. 

When a club’s lineup has been returned, the recipient team's Club Referent and Club Lineup Manager receive an email notification.  

Both Lineups Confirmed

After both clubs have confirmed their lineup, an email notification is sent to the following recipients:  

• Club Referent, Club Lineup Manager of both Teams (under Organization) 

• Competition/Referee/Delegate Admins of competition org (not below or above) 

• Competition/Referee/Delegate Managers appointed to the competition 

• All Match Officials appointed to the match (in status CONFIRMED) 

Automatic email notifications are also sent for updates in the Match Status or Match Schedule.