Introduction
Every application user must have an active user account with a unique username and email address. Every user account may have one or more user profiles. Each user profile belongs to an organization and has one or more user roles.
For example, a user can be at the same time:
Every user role has a set of permissions that allow specific actions. Permissions ar limited not only by granted user roles, but also by the organization of the user profile.
For example, if the user from the Regional Association of Bogota has the role of “Player Administrator”, they will be able to enter, edit, and confirm players’ registrations & contracts only for clubs that are members of the regional association of Bogota, but not registrations of players from other regions.
If the user has no authority to execute an action because of their role, the system will generate the following message: "You are not allowed to execute this action!" or similar.
In continuation, you will find the list of all user roles and a concise description of each role’s specific system permissions.
Tenant Administrators
The following administrative roles are assigned at the Tenant level (e.g. National Association or Confederation, and not subassociation). They oversee features which are managed only at the Tenant level (e.g. National Team Management, International Transfers and other Affairs, Intermediaries, System Configuration, FIFA ID, Support communication with Analyticom) and have administrative access to all domestic (under their Tenant) entities, within their domain.
Furthermore, they have administrative access to foreign entities (outside their Tenant), e.g. foreign clubs and facilities, players registered abroad, etc. In single-tenant instances, they have full administrative access to foreign entities under their domain, while in multi-tenant instances, this access is limited to foreign entities not belonging to another COMET Tenant. E.g. the Administrator of International Affairs of Argentina FA can update clubs' details and player registrations for Spanish Clubs, but cannot do the same for Colombian Clubs (as Colombia FF is an active COMET Tenant, while Spain FF isn’t)
Role Name and Description |
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TENANT SUPERUSER Full administrative management and read/write/transition access to ALL entities in ALL system modules, both domestic and foreign Does not receive operational process notifications related to entity transitions Administration of FIFA ID Service Features User management for all user profiles under tenant, cannot assign other Tenant Superusers Access to all General, Registration and Competition Features in Admin App Support Ticket Resolution at L1 and Escalation to L2
NOTE: This role has all authorizations that all roles in this Section (Tenant Administrators) and Section below (Association Administrators) have, combined together. But it does not receive operational process notifications that those other roles do. |
ADMINISTRATOR OF PERSONS Full read/write/transition access to all registration-related entities (Person, Registration, Contract, Transfer Details) for all Registration Categories, both domestic and foreign Full read/write/transition access to all Person Licenses issued by that Tenant, including those defined at Person level (applicable to all registration/license categories) Does not receive process notifications related to entities Administration of FIFA ID Service Features Access to Person Deduplication Feature in Admin App
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ADMINISTRATOR OF NATIONAL TEAM Full read/write/transition access to all national team registrations (Players, Coaches, Staff, Officials) of their own country Full read/write access to Person Profiles, having at least one active national team registration of any category, for their own country. Full read/write/transition access to all competitions and matches of their country’s national team Full read/write/transition access to foreign national teams and facilities
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ADMINISTRATOR OF INTERNATIONAL AFFAIRS Full read/write/transition access to foreign entities (Persons, Registrations, Contracts, Associations, Clubs, Facilities) Administrative management of the International Transfer Workflow, receives related notifications. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) Player registration, either foreign or domestic.
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ADMINISTRATOR OF INTERMEDIARIES |
Association Administrators
The following administrative roles can be assigned both to Organizations at the Tenant level (e.g. National Association or Confederation) and to Organizations below (e.g Regional Association or League).
They oversee features and have administrative access to entities that are:
under their specific domain, e.g. Player Administrators are responsible for Player Registrations, but not Coach or Referee registrations,
underneath their organization, e.g. a Regional Association Referee Admin cannot register Referees for the National Association, but can register them for their own Regional Association, and all organizations below (e.g. regional leagues and subassociations.
Even though Admins have administrative access to the entire organizational hierarchy below their own organization, they receive operational notifications only for their own organization. E.g. National Association Coach Admins can confirm coach registrations both for clubs under the national association and for clubs under all regional associations below. However, they will only receive notifications (e.g. when a Club submits a new coach registration) for clubs that are members of the national association (their own organization).
Role Name and Description |
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ASSOCIATION SUPERUSER Full administrative management and read/write/transition access to ALL entities in ALL system modules, under their Association Does not receive process notifications related to entities User management for all user profiles under their Association, cannot assign other Association Supersuers Support Ticket Resolution at L0 and Escalation to L1, if their Association is marked as a Support Organization
NOTE: This role has all authorizations that all roles in this Section (Association Administrators) have, combined together. But it does not receive operational process notifications that those other roles do. |
DATA SUPERUSER Full read access to all entities in all system modules, under their Association, except confidential elements (Transfer Details, Refereeing, Payments, Documents)
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ANNOUNCEMENTS ADMINISTRATOR Full read access to all entities in all system modules, under their Association, except confidential elements (Transfer Details, Refereeing, Payments) Full read/write/transition access to the Announcements module, under their Association
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ADMINISTRATOR OF PLAYERS Full read/write/transition access to all Player Registrations, Contracts, Transfer Details, for Clubs under their Association. If user profile is not at the Tenant level, authorizations are subjected to the Lowest Rank Managed by Tenant parameter Receives operational notifications related to Player Registration and Contract workflows, for Clubs under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) Player registration under their Association Full read/write/transition access to all Player Licenses, under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter
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ADMINISTRATOR OF COACHES Full read/write/transition access to all Coach Registrations, Contracts, and Transfer Details, for Clubs under their Association. If the user profile is not at the Tenant level, authorizations are subject to the Lowest Rank Managed by Tenant parameter. Receives operational notifications related to Coach Registration and Contract workflows, for Clubs under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) Coach registration under their Association. Full read/write/transition access to all Coach Licenses, under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter.
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ADMINISTRATOR OF STAFF Full read/write/transition access to all Staff Registrations and Contracts for Clubs under their Association. If the user profile is not at the Tenant level, authorizations are subject to the Lowest Rank Managed by Tenant parameter. Receives operational notifications related to Staff Registration and Contract workflows, for Clubs under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) Staff registration under their Association. Full read/write/transition access to all Staff Licenses, under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter.
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ADMINISTRATOR OF OFFICIALS Full read/write/transition access to all Official Registrations and Contracts for Clubs. If the user profile is not at Tenant level, authorizations are subject to the Lowest Rank Managed by Tenant parameter. Receives operational notifications related to the Official’s Registration and Contract workflows for Clubs under their Association. Full read/write/transition access to all Official Registrations for Associations and Facilities, under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) Official’s registration for a Club, Association, or Facility, under their Association. Full read/write/transition access to all Official’s Licenses, under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter
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ADMINISTRATOR OF CLUBS Full read/write/transition access to all Club Data, including Teams and Kits, for Clubs under their Association. If user profile is not at the Tenant level, authorizations are subjected to the Lowest Rank Managed by Tenant parameter. Full read access to all club registrations (Player, Coach, Staff, Official) for clubs under their Association
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ADMINISTRATOR OF STADIUMS Full read/write/transition access to all Facility Data, including Pitches, for Facilities under their Association. Full read/write/transition access to all officials’ Registrations for Facilities, under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) Official’s registration for a Facility, under their Association.
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COMPETITION ADMINISTRATOR Administrative access to Competition Setup and Ongoing Administration, for all Competitions under their Association Administrative access to Matchday Operations, for all Competitions under their Association, with the exception of Referee Observer Report features. Administrative management of Match Official Appointments, for all Competitions under their Association, for all Delegates, and for those Match Officials having Authorization set to the Competition. Receives related operational notifications. Administrative management of Match Forms, for all Competitions under their Association, for Match Forms having Admin Authorization set to Competition. Receives related operational notifications. Administrative management of Competition Applications and Match Requests, for all Competitions under their Association, including administration of related surveys, groups, and templates, and management of items for payment of Competition Applications. Receives related operational notifications. Full read/write/transition access to all Registrations for Competition Managers, Delegates and Match Officials, under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) registration as Competition Manager, Delegate, or Match Official, under their Association. Full read/write/transition access to all Licenses in categories Competition Manager, Delegate, or Match Official, under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter Access to non-confidential registration data under their Association.
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ADMINISTRATOR OF REFEREES Administrative management of Referee Observer Report Features for all Competitions under their Association. Administrative management of Match Official Appointments, for all Competitions under their Association, for all Referees, for all Referee Observers, and for those Match Officials having Authorization set to Refereeing. Receives related operational notifications. Administrative Management of Match Forms, for all Competitions under their Association, for Match Forms having Admin Authorization set to Refereeing. Receives related operational notifications. Full read/write/transition access to all Registrations for Referee Managers, Referees, Referee Observers and Match Officials, under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) registration as Referee Manager, Referee, Referee Observer, or Match Official, under their Association. Full read/write/transition access to all Licenses in categories Referee Manager, Referee, Referee Observer, or Match Official, under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter
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DISCIPLINARY ADMINISTRATOR Administrative management of all Disciplinary Features and related entities, such as Cases and Sanctions, for all Competitions under their Association, as well as for all other Cases under their Association that are not linked to a specific Competition. Administrative Management of Match Forms, for all Competitions under their Association, for Match Forms having Admin Authorization set to Discipline. Receives related operational notifications. Full read/write/transition access to all Registrations for Disciplinary Managers, under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) registration as Disciplinary Manager, under their Association. Full read/write/transition access to all Licenses in categories Disciplinary Manager, under their Association. If user profile is not at the Tenant level, subject to the Managed by Subassociation parameter Access to non-confidential registration data under their Association.
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EVENT ADMINISTRATOR Full read/write/transition access to all Registrations for Event Managers, under their Association. Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) registration as Event Manager, under their Association. Administrative management of all Event features and related entities, under their Association, including administration of related questions, groups and templates, and management of items for payment of Event Participations. Receives related operational notifications. Full read/write/transition access to all Person Licenses, under their Association, including those defined at Person level (applicable to all registration/license categories). If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter Access to non-confidential persons and registration data for persons who have at least one participation in any of their Events
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LICENSING ADMINISTRATOR Full read/write/transition access to all Licensing features and related entities such as Cycles, Applications, Categories and Evidence, for all Cycles under their Association, including management of items for payment of Licensing Applications. Receives related operational notifications. Full read/write/transition access to all Organization Licenses (for Clubs, Associations and Facilities), under their Association. If the user profile is not at the Tenant level, subject to the Managed by Subassociation parameter Access to non-confidential person and registration data under their Association.
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PAYMENTS ADMINISTRATOR |
Entity Managers
The following roles can be assigned to Users linked to Persons registered in the system under their respective registration type, bearing the same name as the role (Competition Manager, Referee Manager, Disciplinary Manager, Event Manager). The exception is the role of Licensing Manager, which can be assigned to Users not linked to a Person in the system.
They oversee features and have administrative access to entities:
that are under their specific domain, e.g. Event Managers are responsible for the management of Events and related entities (but not Competitions, Discipline, etc.)
to which they have been explicitly assigned, e.g. Competition Managers can only manage competitions where Administrators have explicitly assigned them as Competition Managers, and cannot manage other competitions, irrespective of organizational hierarchy
Consequently, they receive operational notifications only for entities to which they have been explicitly assigned.
Role Name and Description |
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COMPETITION MANAGER Administrative access to Competition Setup and Ongoing Administration, for all Competitions where explicitly appointed as Competition Manager Administrative access to Matchday Operations, for all Competitions where explicitly appointed as Competition Manager, with the exception of Referee Observer Report features Administrative management of Match Official Appointments, for all Competitions where explicitly appointed as Competition Manager, for all Delegates, and for those Match Officials having Authorization set to Competition. Receives related operational notifications. Administrative management of Match Forms, for all Competitions where explicitly appointed as Competition Manager, for Match Forms having Admin Authorization set to Competition. Receives related operational notifications. Administrative management of Competition Applications and Match Requests, for all Competitions where explicitly appointed as Competition Manager, including administration of related surveys, groups and templates, and management of items for payment of Competition Applications. Receives related operational notifications. Access to non-confidential registration data under their Association.
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REFEREE MANAGER Administrative management of Referee Observer Report Features for all Competitions where explicitly appointed as Referee Manager. Administrative management of Match Official Appointments, for all Competitions where explicitly appointed as Referee Manager, for all Referees, for all Referee Observers, and for those Match Officials having Authorization set to Refereeing. Receives related operational notifications. Administrative Management of Match Forms, for all Competitions where explicitly appointed as Referee Manager, for Match Forms having Admin Authorization set to Refereeing. Receives related operational notifications.
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DISCIPLINARY MANAGER Administrative management of all Disciplinary Features and related entities, such as Cases and Sanctions, for all Competitions where explicitly appointed as the Disciplinary Manager. Administrative Management of Match Forms, for all Competitions where explicitly appointed as Disciplinary Manager, for Match Forms having Admin Authorization set to Discipline. Receives related operational notifications. Access to non-confidential registration data under their Association.
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EVENT MANAGER Administrative management of all Events features and related entities, for all Events where explicitly appointed as Event Manager, including administration of related questions, groups and templates, and management of items for payment of Event Participations. Receives related operational notifications. Access to non-confidential persons and registration data for persons who have at least one participation in any of their Events
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LICENSING MANAGER Administrative management of Licensing Application statuses (if approval is required), for all Cycles where explicitly appointed as Cycle Licensing Manager, including management of items for payment of Licensing Applications. Receives related operational notifications. Administrative management of Application’s Categories and Evidence, for all Categories where the explicit appointment is made as Category Licensing Manager. Receives related operational notifications. Access to non-confidential person and registration data under their Association.
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Match Roles
The following administrative roles can be assigned to Users linked to Persons registered in the system under their respective registration type bearing the same name as the role (Referee, Referee Observer, Delegate) or under any registration subtype of the Match Official registration category (e.g. Security Officer, Venue Data Coordinator, etc).
They fulfill their respective tasks in relation to Matchday Operations, on Matches where they have been explicitly appointed. All Match Roles can:
Role Name and Description |
REFEREE |
REFEREE ASSESSOR/OBSERVER |
DELEGATE Editing rights on matches where their appointment as a delegate is confirmed Editing and Submission rights on the Expense and Fair Play report, on matches where their appointment as a delegate is confirmed
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MATCH OFFICIAL |
Club Roles
Unlike all roles in previous sections, which can only be assigned to user profiles belonging to an Association (and in some cases Facilities and Intermediary Agencies), the roles in this Section can only be assigned to user profiles belonging to a Club.
They oversee features and have administrative access to entities that are:
under their specific domain, e.g. Club Registration Managers can register players and coaches, but cannot submit a club licensing application.
underneath their own club, including teams of that club, if applicable. E.g. the Lineup manager at Club level will be able to submit lineups of all teams, while the Lineup Manager at Team level will be able to submit a lineup only for their own team.
Role Name and Description |
CLUB MANAGER Club-level management of ALL club-related features, and read access to all entities in all system modules, in relation to their club and teams Club-level management of confidential entities such as Club Contracts, and Player Transfer Details, User management for all user profiles under their club and teams, cannot assign other Club Managers, subject to Clubs Manage Users system parameter COMET PLAY: Full read/write/transition access to the Announcements module, under their Association COMET PLAY: Administration of Self-Registration Profiles, including management of Items for payment of registration fees by the Registrants (e.g. Players).
NOTE: This role is also known as CLUB REFERENT and has all authorizations that all roles in this Section (Club Roles) have, combined together. |
CLUB REGISTRATION MANAGER Club-level management of all Registration features (such as submission or termination of registration) Club-level management of all Person Licenses, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) registration of any category in the club. Subject to Managed by Club parameter Full read/write access to Person Profiles, having at least one active (any status except Terminated, Cancelled, Rejected, Deleted) registration of any category in the club. Subject to the Club Manage Person Data system parameter. Partial edit of Person Profiles (subset of field not relevant for eligibility, such as photo, address, shortname, etc). Subject to Clubs Manage Person Data (Advanced) system parameter.
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LINEUP MANAGER NOTE: This is the only Club Role that can also be granted to a User Profile belonging to a Team under the Club. In this case, authorizations are limited to competitions where this specific team participates. |
CLUB EVENT ADMINISTRATOR COMET PLAY: Club-level management of all Events features and related entities, for all Events organized under their Club, including management of items for payment of Event Participations. Receives related operational notifications.
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CLUB LICENSING MANAGER Club-level management of all Club Licensing features, such as entry of Evidence, and submission of Categories, on all License Applications of their club. Receives related operational notifications.
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CLUB PAYMENTS ADMINISTRATOR |
Other Roles
Custom/Deprecated
All other roles beyond those mentioned above (e.g. Guest, Transfer Admin, Contract Admin, etc) are deprecated, unsupported, not covered by our tests and documentation, and will be retired with the upcoming release of New User Management on the MyCOMET platform (planned for Summer 2025). We recommend using only the standard user roles documented above in this Article.
Member
The Member role is automatically assigned to each user and cannot be revoked, as it provides general authorizations that each user of the system has. Users who have only Mthe ember role can log in to MyCOMET and COMET Football Mobile Apps, and on both platforms can:
purchase General Items in the Store from any Merchant Organization (and any Club if COMET PLAY enabled)
read Announcements received from any Organization (and any Club if COMET PLAY is enabled)
check their Personal Profile and history of Registrations in all categories
ability to self-register to any club and any category, by selecting a Registration Profile
On MyCOMET only:
see their granted Personal Licenses, including the status of requirements for license extension, where applicable
apply to participate in Events organized and published by any Organization (and any Club if COMET PLAY is enabled)
see the list of all past Events where they participated, and future Events, including access to Event Resources
System Administrator
The System Administrator role is reserved for Analyticom staff, and has full administrative management and read/write/transition access to ALL entities in ALL system modules for ALL Tenants, including more technical administrative features not available to Tenant Superusers. System Administrators are responsible for Support Ticket Resolution at the L2 level.
