Standard Club Registration
Standard Club Registration (SCR) is the new registration process for club players, coaches, staff and officals, built based on accumulated 20 years of experience on how registrations are processed across the world. Despite being standardized, it is configurable, robust, and features more functionality than legacy COMET workflows.
On top of COMET UI, the SCR registration features are available on the new MyCOMET platform, which is from technological standpoint 15 years newer than the COMET UI, and includes highest standards and best practices in terms of data privacy. This new backend and UX works equivalently to new modules of MyCOMET such as Course Management, Club Licensing, Competition Applications, etc
It has been implemented in 13 COMET Tenants so far: New Zealand, Fiji, USA, Scotland, Republic of Ireland, Cyprus, Faroe Islands, Albania, Lithuania, Latvia, Croatia (release Jan 2025), Montenegro (release Jan 2025), Iceland (release 2025). All other COMET Tenants are entitled to migrate from their legacy workflow to the new/improved SCR at no additional charge, and this process can be initiated with a support ticket.
Below is the list of functionalities and features of SCR. This list will be updated as we continue development of SCR and its components:
Registration Workflow Selection
For each Registration Category (Player, Coach, Staff, Official), the Association can decide which standard workflow will apply for them, by selecting appropriate parameters, e.g. whether approval from governing body is required, and whether payment of registrations by club is required:
Just Submit: Approval not required, Payment not required (e.g. New Zealand)
Submit with Approval: Approval required, Payment not required (e.g. Lithuania)
Pay after Approval: Approval required, Payment required (e.g. Republic of Ireland)
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Registration Type Configuration
Improved configurability is enabled for the registration process, such limiting certain Registration Types, to only some specific Organization/Types. For example, with Grassroots Organizations such as Schools, we can prevent official registrations from being made for these types of organizations.
Commonly workflow parameters are specified at the level of Registration Category (Player, Coach, Staff, Official). Furhermore, in SCR it is possible to specify per registration type whether the upload of the registration form, and approval from the governing body, are required for a registration to be confirmed.
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Approvals
An Approvals Console is available in MyCOMET, allowing administrators to review and process all registrations submitted by clubs in one place, including registrations of players, coaches, staff and officials, as well as national and international transfers of players.
They can update the status of registrations (e.g. submit, cancel, terminate) either on the console (list of registrations) or on the new registration detail page, where they can also submit contracts, view/upload documents, update registration data, all in accordance with their authorizations in the workflow.
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Clubs and My Club Consoles
Both the Clubs and Admins can benefit from consoles that show all players, coaches, staff and officials registered in their Club (Club User) or all Clubs underneath their organization (Club Admin). From there, they can take necessary actions on Club registrations.
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New Registration Wizard and Data Privacy
In MyCOMET, access to data for users is limited only to entities where these users are stakeholders. E.g. Clubs can only access their own registrations, and Admins can only access registrations in their Registration Category, below in their organizational hierarchy.
If clubs want to transfer a player from another club, or register an unregistered player, they will need to enter at least 2 data points in order to search, and will only see basic identification information, before they save the registration. They will do that in a user-friendly New Registration Wizard, leading the user step-by-step through the registration process.
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Notifications
Email notifications are upgraded to always promptly inform users that are expected to execute the next step in the registration process, and to contain most important registration information. This applies to Registrations, transfers and Contracts
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Transfers
All transfers, domestic/international, permanent/loan, ingoing/outgoing follow the same workflow, but with different actors (Player Admin VS InternationalAdmin) and registration types (Registration VS Loan).
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Contracts
Club Contracts for all Registration Categories are also standardized and accessible from MyCOMET, including relevant process steps, notifications, management of contract types, including Annexes, and Approvals of confirmations and terminations.
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Registration API
COMET Associations on SCR can benefit from Registration API, which alows them to execute registration actions programatically and completely, including all validations and triggers, e.g. for import of registrations from a third party solution.
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